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How can you apply for international mobility? >>

In order to participate in the Erasmus program, students must study at the I, II or III cycle of the University of Zenica (depending on the announced competition) and must have completed the first year of the I study cycle.

Students participating in the Erasmus program study or practice for at least 3 months to one academic year within one study cycle in another European country. The Erasmus study contract guarantees that upon the student's return, the University of Zenica will recognize the period spent abroad as long as the students adhere to the previously agreed conditions.

Erasmus students do not pay additional tuition fees to the University they are visiting, with the fact that students applying for mobility are not exempt from the enrollment costs of the academic year/semester at their home institution. The Eramus program covers the entire period of mobility with a monthly stipend for the costs of accommodation and living abroad. Travel expenses are also covered, and their amount, as well as the amount of the scholarship, is defined by the Grant Agreement drawn up by the host institution and signed by the student participating in the mobility.

Insurance

Insurance is not always included in the financial support (scholarship) and if the foreign institution did not offer it, you need to provide it in your own arrangement. During your stay abroad, you need to have health insurance from the day you enter until the day you leave the foreign host country. Most often, you take insurance from insurance companies that have favorable packages for students and are not very expensive. Note: students from Bosnia and Herzegovina can contact the Institute for Health Protection of Bosnia and Herzegovina with an inquiry about obtaining a health insurance certificate if our country has a signed agreement with the country you are going to and that document (issued in the local and English language) proves that you have health insurance . Please note that our country has not signed this agreement with all countries throughout Europe, and that your most common option for insurance will be to obtain a document from insurance companies in Bosnia and Herzegovina. Insured persons have the right to health care in countries with which social insurance conventions have been concluded, according to the Rulebook on conditions, methods and procedures for obtaining health care during a stay abroad (Official Gazette of FBiH 31/02): Austria, Belgium, Montenegro, Croatia, Italy, Luxembourg, Hungary, Netherlands, Germany, North Macedonia, Slovenia, Serbia and Turkey.

For participants in the Erasmus program, the rules of the Erasmus+ program relating to insurance apply, the insurance policy should cover travel, health, death and repatriation insurance. You can read more about Erasmus+ rules related to insurance at the following link: https://erasmus-plus.ec.europa.eu/programme-guide/part-a/important-characteristics-of-the-erasmus-programme

Accommodation

During your mobility, it is necessary to provide accommodation in which you will stay. Foreign institutions can send you their accommodation offer, but it is possible that you will have to look for accommodation yourself in your own arrangement. To find suitable accommodation, you can do the following:

  • if not mentioned in the email from them, you can check if that foreign institution has student dormitories that are adapted to student needs and significantly cheaper compared to accommodation in a private arrangement;
  • you can find private accommodation before arriving in a foreign country. This can often be risky, because you are mostly looking for information online, and the offer in the pictures in the ad may not necessarily correspond to the real situation. Therefore, in this case, we recommend that you ask their international cooperation office (or contact person) for a suggestion where to look for accommodation, or contact the student organizations of that institution (eg ESN) who can help you with accommodation.
  • one of the official pages for student accommodation is www.erasmusu.com which serves as an accommodation search engine for Erasmus mobility across Europe;

You pay the accommodation costs from the Erasmus scholarship you receive from a foreign institution.

Budget to get started

Although your international mobility implies financial support, it will not be available to you before your arrival at the Erasmus destination. This means that you will need to pay your own travel expenses to the Erasmus destination, as well as prepare enough money to cover at least one or two weeks of your life abroad. Getting a scholarship is a slightly longer administrative process that requires more time to pay off. After your arrival, you need to sign appropriate documents confirming that you have come, that is, that you are physically present in that country, and (most often) you need to go to the bank with the received check or open a bank account (because the scholarship MUST be paid to an account in the host country, not to a foreign currency account in the home country) and this can take 2-3 weeks. How the scholarship will be paid will be explained to you when you arrive at the foreign institution. At the beginning of your mobility, it is expected that you will have expenses that will require to be covered immediately/in advance (e.g. most often it is accommodation, transportation around the city, food and drinks, etc.) and it is necessary to prepare a sum that will be able to cover these amounts. You do not pay tuition, but small amounts for exam registration, library membership, and other student activities may be required of you.

Erasmus scholarship

As you know, your international mobility includes financial support, which includes a monthly stipend for living expenses and travel expenses. The amounts of scholarships for living expenses for students (BA, MA, PhD) of the University of Zenica are between 800 and 900 EUR per month, depending on the living expenses in the program country where you are going.

In addition to the monthly stipend (which is calculated according to the number of days in the month), financial support also includes travel expenses which are calculated based on the distance between Zenica (where your home university is) and the place (city) where the foreign institution is located. That distance is calculated using the official so-called calculation. "Erasmus distance calculator" which is available at the link: https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator.

Notea: To calculate the mileage, the distance from point A to point B is taken in one direction (the return distance is not taken). Below you can view the calculated travel costs using the "distance calculator":

  • Between 10 and 99 km: 20 euros per participant
  • Between 100 and 499 km: 180 euros per participant
  • Between 500 and 1999 km: 275 euros per participant
  • Between 2000 and 2999 km: 360 euros per participant
  • Between 3000 and 3999 km: 530 eur per participant
  • Between 4000 and 7999 km: 820 eur per participant
  • Between 8000 km and more: 100 euros per participant
  • Between 8000 km and more: 500 euros per participant

Modification of the learning contract

In the learning contract, you have the headings before mobility, during mobility and after mobility. Before is the first part that you filled out before going on mobility (data about you, your home institution, the subjects you will take and the subjects you will be recognized for). It may happen that the selected subject (or several) is no longer available or it is impossible to perform it at the foreign host institution. In that case, it is necessary to make changes in the study contract (the part related to During mobility) where you enter the subject/s that are to be deleted and the new subject that replaces it. All changes during mobility that concern classes must be previously agreed and approved with the home institution (ECTS coordinator) and the host institution (coordinator). Although there is no option for the coordinator's signature on the change in the official Erasmus form, it is necessary for the host institution and the parent institution to sign below the table (changes must be made in the UNZE form at the same time). Do not modify the contract or delete/insert items yourself. By failing to register a new subject, i.e. changing a subject, you risk that your grade transcript (which you receive at the end) does not contain the results you achieved during your mobility, which may make it impossible to recognize the achieved results at the home institution.

Grant Agreement

A grant agreement is an agreement that regulates your scholarship, which is concluded between you and the foreign host institution. Although it is signed live upon arrival at the mobility, it is possible that you will receive it in electronic form in order to fill in the necessary data. It defines the conditions, rights and obligations for your mobility, as well as the amount that will be paid to you. It is very important that you enter the requested data correctly, as well as check the pre-entered data about you, your home institution and the dates of your stay. This contract is signed by you (no signature from the parent institution is required).

Note: Upon arrival at the foreign institution, you will be paid the amount of 70-80% of the total grant. The rest of the funds are paid only after the obligations are completed. In order to receive the full amount of the scholarship guaranteed by the Grant Agreement, you need to EXECUTE all obligations emphasized in the same. Therefore, in addition to attending classes and taking exams, you are obliged to stay at the host institution for the entire period specified in your contract. If you happen to return to Bosnia and Herzegovina earlier than stated, you risk the payment of a part of the scholarship or if the entire amount of the scholarship has already been paid. you are obliged to return a certain part of the funds.

Stay

It is necessary that you spend your mobility at a foreign host institution. Although you will have the opportunity to travel around the country, as well as across Europe, you are there on an international exchange for which you receive financial support and it is expected that fulfilling your obligations to the institution comes first. Any unjustified absence from classes and non-fulfillment of teaching obligations, i.e. non-compliance with obligations towards a foreign institution, may lead to re-evaluation of your mobility, its suspension, as well as the return of received financial resources.

AFTER RETURN FROM MOBILITY

Before returning to BiH

Before returning to Bosnia and Herzegovina, check with the foreign office that you have fulfilled all obligations, signed the necessary documents and thus officially completed the first phase of your scholarship. Do not fail to be in contact with them, because only they can confirm the completion of your mobility, and it is very important that you are in contact with them.

Continuation of studies at UNZE

After completing your mobility abroad, you return to your home university (UNZE) and continue your studies according to the existing study program. You register your return by contacting the responsible person in the Office for International Cooperation within 7 days and performing the necessary activities related to the smooth monitoring of classes (semester registration, etc.).

Recognition of achieved results

After the return, it is necessary to start the procedure of recognition of the achieved results, based on the signed Learning Agreement and the received transcript of grades from abroad.

If, after the completed mobility, the student has submitted documentation proving that he has fulfilled the obligations from the study/professional internship contract, the home institution is obliged to recognize his success in the study program in accordance with the contract and ECTS Regulations, without conducting a special additional recognition procedure. Data on mobility are entered in the CIS, diploma supplement and registry book.

If the mobility was realized without a previously concluded study/practice contract, the dean of the parent organizational unit, in cooperation with the vice dean for teaching and student affairs, the ECTS coordinator and the head of the study department, will decide based on the reasoned request, and the comparison and assessment of the compliance of the program realized at the institution the host and that of the home institution, to make a decision on the recognition of the mobility period (ECTS credits, passed subjects, grades and practice) in accordance with the provisions of the UNZE Mobility Regulations.

The decision refusing to recognize the mobility period must be explained.

When the professional practice is not an integral part of the study program of the home institution, the home institution enters the data on the completed professional practice in the Addendum to the diploma of the student in question.

A copy of the Learning Agreement, a copy of the documentation by which the student proves that he has fulfilled the obligations from the concluded Agreement, and the Decision on Exam Recognition issued in accordance with the Regulation on Mobility, is attached to the student's file in the student service of the parent OJ.

The basic principle that governs the process of recognizing mobility is the principle of fairness. The essence of mobility is to enable the student to carry out academic activities at the host institution and for the mobility period to be counted as if it had been carried out at the home institution.

All subjects passed by the student at the host institution will be recognized as defined in the learning contract. Partial recognition is carried out in the event that the learning contract defines that two courses at the host institution replace one course at the home institution and the student earned ECTS credits for only one of the mentioned courses during the mobility period, or if partial recognition is defined in advance by the learning contract .

A student who, at the host institution, did not pass all subjects defined in the study contract, i.e. did not acquire the necessary ECTS credits per semester, and attended appropriate classes, has the right to take the exam/s from the semester during which he was on exchange at the home institution, without additional pre-exams obligation.

On the website of UNZE there is also Regulation on mobility which you can read for detailed information on the procedure for recognizing exams, concluding and changing learning contracts, obligations of students participating in mobility, and which also includes: comparison and assessment of compatibility of study programs, basic criteria for transfer and recognition of ECTS credits and other information.

Also, for all the necessary information, you can contact the Office for International Cooperation of the University of Zenica at e-mail: amra.muslic@unze.ba and elma.isakovic@unze.ba or phone number 032 444 420.

UNIVERSITY OF ZENICA

Fakultetska 3
72000 ZENICA
BOSNIA AND HERZEGOVINA

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tel. +387 32 444 420, 444 421
fax. +387 32 444 431
Email: rektorat@unze.ba

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